ECMC 2017 – The Rock and Soil

This is part 1 in a series on posts from my experience being part of the planning team for European Guide and Scout Centre Managers Conference (ECMC) 2017.

The rock and soil in Iceland is black, especially so when it is wet. The roads are wet too and the skies are torn by wind and clouds blowing in from the Atlantic. It feels like Iceland is part of the vast Atlantic ocean.

Icelandic rain and black roads

The open expansive solitary landscape with occasional sheep and horses grazing have only a few houses that you mostly see in the far distance. When you stand there looking at it all, felling the wind, it makes you think that in Iceland, magic is indeed possible.

Icelandic View

I flew to Reykjavik on a Monday and I was the third of the CMC planning team members to arrive to Iceland and the first of us to arrive at the Úlfliótsvatn scout centre. I was assigned the driver to the car that we rented for the whole conference, and so driving from the airport, I took the long road. The scenery is easily worth it. Arriving at the centre after dusk, on gravel roads the last bit, I was greeted by the people at the centre. I quickly unloaded the car and tried to make head quarter at the centre managers office.

There was a school class on site, excited and playing. I didn’t get a word since they where speaking Icelandic, but from the tonality of their voices, their loudness and their activity, I would say they were precisely like kids all over the world. I knew this place.

Iceland at Night

Making HQ (Head Quarter) I had to start from scratch, cleaning tables, vaccuming floor and fixing the internet infrastructure. It took longer than expected. Finding an Ethernet connection for my mobile ownCloud server turned out to be a bigger project than expected.

Scout Centre Entrance

Tuesday morning I expected rain, but not much. I continued to make HQ and after lunch I had to rush to the airport with the car and get the rest of the planning team. Unfortunately we was stuck in rush hour queues. Reykjavik might be in the middle of the Atlantic ocean, but they still have the same rush hour queue problems like any other city, if not more.

Back at the centre we quickly unloaded our personal stuff, we were assigned to live in the old girl houses across the street. When Úlfliótsvatn was built, girls and boys where still split, so they build the centre as two groups of houses separated by the road that passes through the centre. Three years later they merged. Needless to say, the girl houses was of less quality in the location without a sea view.

Unloading in Rain
Girl Scout Barracks

After dinner, we all sat down to assess the situation and make a long collective to-do list. Some of the planning team members where worried at the state of the centre. We had lots to do. Put the workshop and keynote rooms in order, prepare for the opening, figure out how to warm up the big house, make WiFi work, make the items for the opening ceremony etc. Then we had the registration, turned out there was no proper registration process in place and no staff to handle it, so we had to set up the check-in and info corner. Soon the first bus with participants arrived.

Planning team getting started
Coordinating Food

Published by

Martin

Founder of this site, scout leader for decades, used to be program manager, PII, Vässarö and this site was started becasue of that. Author of program booking system Hollyrosa. Goose Network Coordinator 2012-2015, Member of planning team for European Guide and Scout Centres Managers Conference 2013, 2015 and 2017.

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